How to structure a formal letter


Your letter should contain three or four paragraphs based on the question input instructions.

Here is an example of a formal, request letter for General Training Task 1:

You are moving to a new city for your job. Your colleague has given you the details of a company that rents apartments there.

Write a letter to the company. In the letter

  •       Ask them for help with finding accommodation
  •       Tell them the type of place you are looking for
  •       Tell them your budget and where you would like to live

You should write at least 150 words.

You do NOT need to write your own address.


Begin your letter as follows:

Dear Sir or Madam,


Letter to an unknown company (not your colleague!) so should be formal.

Para 1: Introduce yourself, say why you’re writing (to find accommodation)

Para 2: Explain what kind of place you want – how many rooms? Which floor? Sharing?

Para 3: Outline your budget - $600 per month, need to be near your workplace – walking / public transport?

Model Answer

Dear Sir or Madam,

(Paragraph 1: In this paragraph you should say who you are and why you’re writing)

My name is Nikolai Tsoy and I am writing to you to ask for your help with finding somewhere to live as I will be moving to Manchester soon for my job. My colleague Mary Wilson recommended your company as being one of the best on the market.


(Paragraph 2: In this paragraph refer to the input instructions – what type of place are you looking for?)


Ideally, I want to have my own flat rather than sharing with somebody else so I am looking for a studio flat with a private bathroom, kitchen and, if possible, a balcony. I currently live on the sixth floor, so being high up is not a problem for me.


(Paragraph 3: In this paragraph refer to the input instructions – what is your budget? Whereabouts would you like to live?)


My budget is $600 per month and I need to be near my office, which is in Wentworth Street. Somewhere within 20-minutes walking distance, or near public transport would be ideal.


(Paragraph 4: In this paragraph thank the recipient and make a reference to future contact – e.g. I look forward to +-_____ing …)


Thank you in advance for your help with this matter. I look forward to hearing from you soon with some options.


Yours faithfully,


Nikolai Tsoy

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